Event Coordinator (Hết hạn)

Department : Marketing Reporting to: Marketing Manager

Job purpose

Assure smooth operation for schools’ events, marketing events and others on request.

Job Description

• Be in charge of marketing events, such as Opening Ceremony, Open Days, etc.
• Coordinate and support organising schools’ events, such as Mid-Autumn Festivals, Halloween, Winter Concert, etc. and others on request.
• Identify the schools’ requirements and expectations for each event.
• Support schools to prepare costumes and props for events when necessary.
• Liaise with vendors, exhibitors, and stakeholders during the event planning process to ensure everything is in order.
• Manage all event set-up, tear down, and follow-up processes.
• Maintain event budgets.
• Book venues, entertainers, photographers, and schedule speakers.
• Conduct final inspections on the day of the event to ensure everything adheres to the client’s standards.
• Assess an event’s overall success and submit findings.
• Create his/her own system to keep track of the workload and meet deadlines.
• Report to his/her line manager weekly.
• The post holder will, from time to time, be required to undertake other duties of a similar nature as may reasonably be required by his/her line manager.

Requirements

• At least 3 years’ experience as an event coordinator (Industry experience in education is a plus).
• Bachelor’s degree in hospitality management or event management is preferred.
• Well-organized with excellent multi-tasking abilities.
• Outstanding vendor management skills.
• Strong communication and interpersonal skills.
• The ability to meet deadlines.
• A background of working well as part of a marketing team.