Facilities Manager

Location: TH Schools

Reports to: TH Schools Superintendent

Position Summary:

Overview:

Facilities Manager is responsible for the management and upkeep of the buildings and grounds to support TH Schools. The Facilities Manager ensures the buildings and grounds are maintained, serviced and well managed for all campuses (Chua Boc, Hoa Lac, Vinh).

Key Responsibilities:

• Building and grounds maintenance.
• Cleaning/maintenance.
• Health and safety.
• Security.
• Procurement and contract management
• Space management.
• Utilities and communications infrastructure.
• Support school’ events under facilities arrangement

Details are as follows:

●    Plan and coordinate all installations and refurbishments.

●    Ability to manage teams of maintenance, outsourced cleaning and security staff.

●    Ability to source and manage subcontractors.

●    Manage the upkeep of facilities and equipment as well as managing supplies to meet health and safety standards.

●    Inspect buildings’ structures to determine the need for repairs or renovations.

●    Review utilities consumption and strive to minimize costs.

●    Supervise all facilities staff and external contractors. Utilize outsourced cleaning & security staff effectively.

●    Control activities like parking space allocation, waste disposal, building security etc.

●    Handle facility insurance plans and service contracts.

●    Record facility expenditures, repair records, and cost estimates.

●    Be a key person for facilities management at the Authority’s inspection.

●    Perform analysis and forecasting for facility budgeting.

• Other tasks as assigned by the Superintendent and Board Chair.

Qualifications & experience:

• Bachelor degree in facility management, engineering, or relevant field.
• At least 5 years of the same position.
• Well-versed in technical/engineering operations and facilities management best practices.
• Excellent technical background including: electrical, plumbing, construction, landscaping, HVAC, maintenance, etc.

Preferred Skills and Attributes:

• High standard of numeracy and literacy.
• Ability to analyse and present statistical material clearly.
• Excellent organization skills and proven ability to multitask.
• Excellent skill in creating facilities procedure and cost effectiveness
• Great customer service skills.
• Hardworking with the ability to meet strict deadlines.
• Good interpersonal skills.
• Excellent work ethic.
• Good ICT skills (familiar with Microsoft Office).
• Good English communication skills
• Ability to manage more than one venue and travel to other venue when work requires
• Willingness to learn and be self-critical.